Sound Marshals are responsible for educating, monitoring, and enforcing the Sound Policy. They pretty much get to walk around the event, listening to music, and chat with the DJs.
After you’ve purchased your ticket to the event, you can sign up for volunteer shifts.
General Volunteering Policy:
- Be sober, rested, fed, hydrated, and properly attired.
- Show up to your shift on time so the volunteer from the previous shift can be relieved.
- Try to get an assessment from the previous volunteer or a team member about the current condition, any issues you should be aware of, to confirm you understand what is needed from you during the shift, and to ask any initial questions.
- Make friends with other volunteers on your shift and try to figure out how everybody can help each other out.
- Try to be friendly to everyone, offer to help others whenever possible, and give appreciation or compliments when appropriate.
- If you aren’t sure about something, ask another shift volunteer or team member.
- If there’s ever a problem that needs outside help, especially if an emergency, send for a Ranger.
- During or after your shift, try to provide feedback to a team leader about your experience, and any suggestions for improvement.
- If you are not the last shift of the day, stay on shift until you are relieved by the next volunteer. If you’re the only volunteer on shift and more than 20 minutes pass, send someone to the volunteer station to find someone to relieve you, and to ask what to do next. If you have another volunteer shift to start, someone also needs to let that other volunteer know that you’re being held up and will be there as soon as possible to relieve them.
- If you enjoyed your shift, we hope you’ll tell others about it, sign up for these shifts in the future, and even consider becoming a team member or lead.
- If you didn’t enjoy your shift, please share why not with a team member so improvements can be made. There are many teams and shifts to choose from, so hopefully you can find the right match next time.
- If you like the department and its mission, but not the way it’s being run, then we’d love for you to become a team member so you can help be the agent of change for the better.
- Thank you.
The Sound Marshal makes sure Sound Camps don’t get too loud, or have bad sound quality. They help Sound Camps uphold the Sound Policy so event Participants (and people outside the event) don’t get upset at them or us.
- Follow the General Volunteering Policy.
- Know the Sound Policy and what sound levels are tolerated at which hours.
- Assist the Sound Coordinator in conducting initial sound testing of each Sound Camp if not already complete.
- Make rounds of the event venue (including along its outer edges) monitoring sound levels with a Sound Level Meter and enforcing the Sound Policy (and turn down procedures) as necessary.
- If appropriate, help to educate the musicians and community about why the rules in the Sound Policy are important, and offer suggestions how the musicians can comply with the Sound Policy if in violation.
- Record violations in the Sound Log.
- When finished, return the Sound Level Meter to its protective case, and/or instruct the next Sound Marshal how to use the device, and where to find the protective case when they are finished with it.
- If given a radio, return it to a Team Lead or its proper place.
Sound Team Members:
The Sound Coordinator makes sure all Sound Camps are registered, have a designated Sound Sponsor, agree to the Sound Policy, have been inspected, and understand how to comply with the policy. The Sound Coordinator remains available during the entire event to issue Sound Permits, train Sound Marshals when needed, and enforce the Sound Policy if a Sound Marshal or Ranger is not available or able to handle the situation.
Duties Before the Event:
- Be a member of the Event Planning group.
- Join the Event Planning communication channels.
- Have an Assistant Coordinator or “Coordinator in Training” so duties can be shared or taken over as needed.
- Confirm the Sound Level Meter (and any radios) will be available for use at the event.
- Submit needed volunteer schedules to WebTeam for website inclusion.
- Monitor Sound Marshal volunteer signups to confirm most shifts will be adequately covered.
During the Event:
- Ensure adequate radio distribution with the Event Coordinator.
- Make sure sound testing occurs at each Sound Camp to set initial maximum sound levels.
- Meet with each Sound Camp’s Sound Sponsor(s), inspect their equipment, discuss the Sound Policy, and issue them a Sound Permit.
- Make sure Sound Marshals know the Sound Policy and are trained in proper procedures.
- Make sure Sound Marshal shifts are adequately being covered, and if not, take steps to ensure that they are.
- Monitor the Sound Log and inform the Event Coordinator of any potential problems.
- Arrange for the Sound Level Meter to be secured and stored when the event is over.
- Individually thank all volunteers for their help, before and after their shift.
- If appropriate, nicely offer ways the volunteers can do a better job, or make it easier on themselves.
- During or after their shift, ask the volunteers for feedback about their experience, and any suggestions for improvement.
- Document the feedback you get, and any other notes or reminders which may help you write the post-event summary to the Event Coordinator.
- Solicit volunteers for the current or future events.
After the Event:
- Submit a summary of problems, concerns, suggestions, and successes regarding sound management to the Event Coordinator within 30 days after the event.
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