Do you ever look at a piece of art and wonder, “How the hell did they make that?” The Indaba is a place where participants can talk with artists and view sketches, prototypes, and works of art to give you the opportunity to be inspired by each other, with each other.
“The term Indaba is known as an ancient tribal gathering space. It has found widespread use throughout Southern Africa and often simply means gathering or meeting. It is also used in the Scouting movement. The World Scout Indaba was a gathering of Scout leaders.”
If you’re interested in utilizing The Indaba to display a work of art, share a sketch, host a workshop, perform an art, or organize any other fun activity, please sent a request to share art or contact us below.
The Indaba is a 3,700 sq. ft shaded structure, serving as the central hub of the event (also known as “Center Camp” on The Playa). It’s a place for artists to come together, collaborate, discuss their current/past projects, and focus on the true culture of our event and the principles.
The Indaba features a main stage that will host musicians, performances, workshops, ted talks, spoken word poetry, and announcements regarding our event and organization. We also have a coffee & tea house to help catalyze the creative juices that will be flowing through the air, because when great minds get together, great things can happen!
Also inside The Indaba is the Volunteer Station and Info Booth, where you can inquire about available volunteer shifts, and consult the WWWW (Who What When Where) Guide to find out what’s going on around the event. You wouldn’t want to miss anything.
Share Your Art:
- Indaba Coordinator: Sara Fluffernutter Laroux
If you’d like to become a team member or contact us, send us a message with the form at the bottom.
Event Volunteer Shifts:
- Info Booth Liaison: These enthusiastic rock stars help make volunteering sexy. They are your go-to people for event related affairs, the Who What Where When guide, & have answers to any questions you may have about the event. Read below to learn more.
After you’ve purchased your ticket to the event, you can sign up for volunteer shifts.
General Volunteering Policy:
- Be sober, rested, fed, hydrated, and properly attired.
- Show up to your shift on time so the volunteer from the previous shift can be relieved.
- Try to get an assessment from the previous volunteer or a team member about the current condition, any issues you should be aware of, to confirm you understand what is needed from you during the shift, and to ask any initial questions.
- Make friends with other volunteers on your shift and try to figure out how everybody can help each other out.
- Try to be friendly to everyone, offer to help others whenever possible, and give appreciation or compliments when appropriate.
- If you aren’t sure about something, ask another shift volunteer or team member.
- If there’s ever a problem that needs outside help, especially if an emergency, send for a Ranger.
- During or after your shift, try to provide feedback to a team leader about your experience, and any suggestions for improvement.
- If you are not the last shift of the day, stay on shift until you are relieved by the next volunteer. If you’re the only volunteer on shift and more than 20 minutes pass, contact the Indaba Coordinator.
- If you enjoyed your shift, we hope you’ll tell others about it, sign up for these shifts in the future, and even consider becoming a team member or lead.
- If you didn’t enjoy your shift, please share why not with a team member so improvements can be made. There are many teams and shifts to choose from, so hopefully you can find the right match next time.
- Thank you.
Info Booth Liaisons
Volunteer/Info Liaisons are in charge of the Volunteer Station and Info Booth. Without volunteers we wouldn’t have an event. They help participants find, sign up for, and check into the multitude of volunteer shifts available during the event.
- Follow the General Volunteering Policy.
- Answer questions and show Participants the WWWW (Who What When Where) Guide.
- Help Participants find and sign up for available volunteer shifts.
- Check in/out volunteers for their shifts.
- Restock the Coffee & Tea bar.
Indaba Team Members:
The Indaba Coordinator makes sure the team is running smoothly and everyone has what they need to do their duties.
Duties Before the Event:
- Be part of the Event Planning group.
- Join the Event Planning communication channels.
- Have an Assistant Coordinator or “Coordinator in Training” so duties can be shared or taken over as needed.
- Inventory supplies, equipment, and infrastructure, and submit orders for additional supplies, equipment, and/or infrastructure to the Event Coordinator at least 45 days prior to the event.
- Coordinate with the Art Committee and artists to curate pieces of art to exhibit during the event.
- Coordinate with other team leads or groups who would like to schedule the Indaba space for workshops or meetings.
- Prepares the WWWW guide.
- Arrange for supplies, equipment, and infrastructure to be transported to event site.
- Submit needed volunteer schedules to WebTeam for website inclusion.
- Solicit volunteers for the event.
- Monitor volunteer signups to confirm most shifts will be adequately covered.
During the Event:
- Make sure all supplies, equipment, and infrastructure arrived at the event site.
- Confirm the required infrastructure is properly setup, and is safe for use by organizers and participants throughout the event.
- Coordinate with all groups who plan to utilize the space that they have what they need, know their assigned schedule, and will not conflict with other planned events.
- Confirm that the Volunteer Station and Info Booth are operational and manned throughout the event.
- Make sure all volunteers understand their duties, are properly trained, and have all necessary supplies & equipment.
- Make sure shifts are adequately being covered, and if not, take steps to ensure that they are.
- Periodically monitor that the shift volunteers are doing a satisfactory job.
- Individually thank all volunteers for their help, before and after their shift.
- Give praise, appreciation, and compliments to the entire team often and abundantly.
- If appropriate, nicely offer ways the volunteers can do a better job, or make it easier on themselves.
- During or after their shift, ask the volunteers for feedback about their experience, and any suggestions for improvement.
- Occasionally ask participants if they feel your volunteers are doing a good job. Ask for any suggestions or room for improvement.
- Document the feedback you get, and any other notes or reminders which may help you write the post-event summary to the Event Coordinator.
- Solicit volunteers for the current or future events.
After the Event:
- Arrange for all art and materials not belonging to Indaba to be retrieved by their respective owners or responsible parties.
- Arrange for all supplies, equipment, and infrastructure to be packed up and transported to its designated storage.
- Submit a summary of problems, concerns, suggestions, and successes regarding this team to the Event Coordinator.
- Submit a report to the Event Coordinator of amounts of supplies used, and suggest the approximate amount of supplies and equipment needed per 100 attendees to help with future approximations. Also include any requests for new, replacement, or rental equipment to be available for the next event.